To Consider Accepting Apologies for Absence
Councillor White - Unwell Councillor Wright - Unwell - Unanimously accepted.
To Approve the Minutes of Previous Parish Council Meetings
- September Parish Council Meeting - Proposed JB, seconded CW - Unanimously approved
- September Playing Field Committee Meeting - Proposed MO, seconded JP - Unanimously approved
- September Commons Committee Meeting - Proposed CW, seconded CG - Unanimously approved
- September Planning Committee Meeting - Proposed CW, seconded RT - Unanimously approved
To Record Declarations of Interest from Members in Any Item to Be Discussed
Councillor Ling Item 9.5 - Neighbour - Councillor Ling to stay in meeting, but to take no part in the vote
To Consider Dispensations from Members in Any Item to Be Discussed
None
To Adjourn the Meeting for Public Participation
7.38pm
- To receive residents questions or comments - No members of the public present
- To receive reports from District & County Councillors - Councillor Warboys gave a resume of his report which was circulated to Councillors prior to the meeting - Appendix 1
A Locality Award will be available for the Queen's Platinum Jubilee Celebration for a sum of £250. This can be applied for in the next financial year.
To Reconvene the Meeting
7.50pm
To Receive the Chairman's Report
Nothing to report
To Receive the Clerk's Report & O/S Actions from the Last Meeting (For Information Only)
The Clerk requested that funds totalling £15,032.23 be transferred from the Current Account to the Reserves Account - this represents the Grants and CIL payments received, a breakdown of which was forwarded to Councillors prior to the meeting. Proposed CW, seconded IH - unanimously approved.
Prices for window film for the Sports Pavilion have been sourced and it was unanimously agreed that the Clerk should obtain the film at a cost of £30.99. This is a precautionary measure in the event of another broken window in the Sports Pavilion.
2 wreaths have been ordered for Remembrance Sunday - CW to lay the wreath in Burgate and CG in Wortham
To Consider, Agree and/or Note New Planning Applications
- To receive an update on a re-consultation for planning permission DC/20/05763 - Use of land for the siting of 4no ‘Off-Grid’ Holiday Units and erection of replacement stores/housekeeping building; installation of PV panels, upgrading of existing access and track; New low-impact parking area and foul drainage - Location Land at Ling Road, Palgrave, Suffolk - Revised site layout plan and landscaping report received 16/4/2021 - REFUSED
- To receive an update on Oak Trees, Burgate. - NO UPDATE
- To receive an update on the application for planning permission - DC/21/04834 - Erection of three bay cartlodge. Location: Pollard Tree Farmhouse, The Ling, Wortham, Suffolk IP22 1ST - GRANTED
- To receive an update on application DC/21/04933 for Planning Application - Erection of single storey commercial glasshouse. Location: Howard and Kooij Nurseries, Bury Road, Wortham, IP22 1PX - NO UPDATE
- To consider, discuss and agree on any comments regarding Application DC/21/05672 - Proposal: Householder Application - Erection of outbuilding to rear garden to provide hobby / games room. Location: Willow House, Post Office Row, Long Green, Wortham Suffolk IP22 1PP - This application was discussed at length and it was proposed that the following comments be made, Proposed RT, seconded IH 2 Councillors abstained
Wortham & Burgate Parish Council do not object to the principle of a games room on this site but has the following comments:
- We are concerned that the roof height would reduce light to adjoining properties. We consider that the roof height could be reduced by at least 1 metre and that the golf simulator size would allow this. Alternatively, the proposed structure could be repositioned to the western side of the garden.
- The Parish Council also proposes a condition to any planning consent that the proposed games room is purely for leisure purposes and not residential/habitation.
- To consider, discuss and agree on any comments regarding Application for larger Householder extension - DC/21/05577 Proposal: Notification for Prior Approval for a Proposed Larger Home Extension: - Rear flat roof extension on north side of property to house new kitchen and pantry Location: Willowdale, Low Road, Wortham, Suffolk IP22 1SQ - The Parish Council discussed this application and have NO COMMENT to make.
To Receive a Report from the External Auditor for the 2020/2021 Parish Council Accounts
The report from PFK Littlejohn (External Auditor) had been circulated prior to the meeting. The Notice of Conclusion together with all the relevant documents are available on the Parish Council website.
To Receive an Update of the Application for an Asset of Community Value for The Manor House, Wortham
The completed comments for the Asset of Community Value application had been circulated to Councillors prior to the meeting. Proposed IH, seconded CG Unanimously approved to forward the completed application to MSDC.
To Consider, Discuss and Agree to Access to the Sports Pavilion
A proposal was put forward that access be made available to the Sports Pavilion for the use of toilet facilities. Various considerations were made and it was suggested that a key box be placed in a suitable position. There are a lot of considerations to be taken into account so it was agreed to take the matter back to a Playing Fields Committee meeting to be discussed further. Clerk to contact insurers for advice and arrange a Playing Field Committee meeting.
To Consider, Discuss and Agree to Wortham & Burgate Parish Council Acquiring the Rights over Furze Way, Burgate
After much discussion, it was agreed that the Parish Council will not proceed with this at present.
Accounts
Account Balances as at 19th October 2021
- Current Account
- 35249.88
- Reserves Account
- 64411.40
- Commons Account
- 6046.59
Account Payments
- PKF Littlejohn External Audit 360.00
- ABS Home Improvements Window at Pavilion 460.00
- T Gaddis Inv 207 Mowing Playing Field 135.00
- C Grocott Leaflet Holder 9.55
- Niki Hinton October Salary 97.50
- Jane Wright September Expenses 119.85
- Jane Wright October Salary 395.50
- Niki Hinton November Salary 97.50
- Jane Wright October Expenses 55.00
- Jane Wright November Salary 395.50
Direct Debit Payments
- O2 Mobile Phone (October) 27.48
- ICO Data Protection Annual Fee 35.00
- O2 Mobile Phone (November) 27.48
Account Receipts
- UK Power Networks Wayleaves 238.75
- MSDC Precept 8924.99
- MSDC CIL 16701.83
Any additional payments/receipts received prior to the meeting: - None
It was proposed that all payments were approved en bloc - Proposed JB, Seconded IH - unanimously approved
To Receive and Discuss Items from Committees/Working Groups
- Playing Field Committee - As yet there is no date for the installation of the Play Equipment. NGF Play have advised that they are awaiting good quality wood supplies to arrive and installation is likely to be in the Spring.
- Commons Committee - Clerk to source quotes for the Scrub Clearance.
- Finance Representative - Clerk advised that the Draft Budget for 2022/2023 will be drawn up in readiness for the December Parish Council Meeting
- Employment Committee - Staff appraisals are due to take place in January 2022
- Planning Committee - Nothing to report
- New Village Hall Working Group - Ed Thuell, Architect has been engaged to provide a feasibility study.
- PIIP Working Group - The draft PIIP has been reviewed and there are a few amendments to be made. The revised draft will be circulated to Councillors.
- Platinum Jubilee Celebrations Working Group - The beacon will be lit on 2nd June 2022. Stephen Rash has kindly agreed to load the beacon. Suggestions of a town crier/bugler have been made. Enquiries ongoing to see if anyone in the villages can help.
The Queens Green Canopy - it was suggested that a Jubilee Wood be planted on the Common, but planting trees on the common is not permitted. It is noted, however, that Tree Warden David Appleton is working hard with projects along Long Green and Spiers Hill.
To Receive and Discuss Items/Reports from Committees, Groups and Councillors
- VHMC - Nothing to report
- Rights of Way - Nothing to report
- Councillors - Councillor Hovey has received an amendment to the adopted Terms of Reference. He will circulate the amendments and if there are no objections, these will be readopted 7 days after circulation.
Councillor Bradley attended the Energy Showcase held in Ipswich and found the event very interesting and worthwhile. Elmswell has been working hard with renovating the village hall, accessing grants, affordable housing etc and suggested that Councillors make contact.
It was noted that a parishioner has asked if plaques around trees on Long Green are maintained. The plaques are not the responsibility of the Parish Council.
Correspondence Received
For information only a letter has been received from Defra regarding Nitrates.
The Clerk emailed Sharon Berry regarding the possible installation of a footbridge. The footbridge would need the approval of the landowner (The Parish Council). Clerk to follow up on suppliers of footbridges. Councillor Grocott advised that he has now cleared the current access. Councillor Cole to also make enquiries regarding footbridge suppliers.
To Receive Items for the Next Agenda
Access to the Sports Pavilion
Date and Time of Next Meeting
Tuesday 7th December 2021 at 7.30pm at Wortham Village Hall
Meeting Close
9.10pm