Minutes of the Wortham & Burgate Parish Council Playing Field Committee Meeting
Held at Wortham Village Hall on Monday 14th March 2022 at 6.40pm
- Councillor present
- Jacky Bradley, Mike Odams and Jenny Piper
- In attendance
- 1 member of Wortham Lawn Tennis Club and Jane Wright (Clerk)
- Councillor absent
- Baker
- To consider accepting apologies for absence - Councillor Ling - Work Commitment - unanimously accepted
- To record declarations of interest in any item to be discussed - None
- To consider dispensations from members in any item to be discussed - None
- To adjourn the meeting to allow public participation - 6.42pm
- Residents questions or comments - None
- Sports Clubs questions or comments - A representative from the Tennis Club asked the committee what implications the opening of the Pavilion would have on the Tennis Club. The committee advised that the Pavilion would only be open to groups/families that requested the key to access the toilet facilities when using the Playing Field. Insurance on items that are kept in the Pavilion that are the property of the tennis club was also mentioned. Clerk to contact Gallagher Insurance.
The long and short term plans for the pavilion were also discussed. A feasibility study is in the process of being drawn up and when this is complete, questionnaires will be circulated to parishioners and sports clubs accordingly. The Pavilion has a lot of potential, to be developed and made more versatile for the community.
The electricity at the Pavilion is an ongoing issue, as the usage is quite considerable, considering that it is used very little at present. Clerk has contacted eon.next, but as yet has not had a response.
The possibility of a separate meter being installed at the Tennis Club was discussed. This may be something that could be considered whilst the Tennis Club are having new floodlights installed. Clerk to make enquiries with eon next/UK power networks. The rent that is paid by the Tennis Club is for the courts and not the Pavilion. Clerk to forward a copy of the lease to Councillor Odams and Bradley.
- To reconvene the meeting - 7.10pm
- To receive the Clerks report and any outstanding actions - Nothing to report
- To consider, discuss and agree to the Electricity options for the Sports Pavilion and Wortham Lawn Tennis Club - see item 4.2
- To consider, discuss and agree to the Grass Cutting Contract for the 2022 season - Three quotes had been sourced and after discussion it was unanimously agreed to accept the quote from Tim Gaddis
- To receive items from Councillors
Councillor Ling sent his apologies and advised that Councillor Thornton had tightened the cable on the zip wire. The chain on the seat needs to be repaired, along with the steps up to the zip wire. Clerk to contact NGF Play to enquire if they are able to carry out repairs (these are not a new installation). The tunnel is sharp and this was pointed out when the new equipment was installed. Once the grass has grown through the matting, the harris fencing can be removed.
Councillor Odams informed the committee that the Tennis Club is seeking to place an aluminium sign along the A143 to promote the club and recruit new members. Matter to be taken to the full Parish Council for approval.
The old picnic bench needs to be removed from outside the Pavilion.
The mound of soil remaining from the new play equipment installation needs to be moved. It has been suggested that cycle ramps be made, but there is too much soil to move without an excavator. It was proposed to seek the full Parish Council's approval that Rufus Bradley be contacted to move the soil and make ramps.
The Platinum Jubilee Celebrations are due to take place on the Playing Field. Clerk to contact Tim Gaddis to ensure that the grass is cut prior to the 2nd June.
- To discuss any correspondence received - None
- To receive items for the next agenda - Electricity options for the Pavilion/Tennis Club, Tennis Club sign, Play Equipment repairs
- Date and time of next meeting - TBA
- Meeting close - 8pm